Congratulations on the birth of your newborn. Birth records are available in this office up to six months from the date of birth. Please note that birth certificates must be ordered by an authorized individual and are not automatically sent after a birth.
To request a certified birth certificate, please use the order form on this Web site. Be sure to fill it out completely as failure to do so may delay the process. Certificates can be ordered by mail or in person. The first copy of a certificate is $20; each additional copy is $15 when ordered at the same time. Do not send cash when ordering by mail. Please make your check or money order payable to VITAL RECORDS. We regret that we do not accept debit or credit cards.
A current valid identification is required when requesting a birth certificate in person at our office.
The following persons are authorized to order a birth certificate:
- The mother of the baby if the mother is named on the certificate. If the baby has been given up for adoption, the biological mother is not authorized to order a birth certificate.
- The father of the baby named on the certificate. If the father is not legally married to the mother of the baby and a voluntary acknowledgment of paternity was not established, the biological father is not authorized to order a birth certificate.
- The maternal grandparents, if the mother is listed on the certificate.
- The paternal grandparents, if the father is listed on the certificate.
- The legal representative of the baby. Legal representatives include attorneys, physicians, CPAs and other authorized agents acting on behalf of the baby or their immediate family. If you are an attorney, you must state whom you represent. If you do not legally represent the baby, include how your client is related to the person on the record. If you are a legal guardian or have power of attorney, you must enclose a copy of the legal document. If you are not eligible to order the record, please include a permission note with the notarized signature of an eligible person.
Orders from persons who are legal guardians will be filled after we receive a photocopy of the legal guardianship document, custody document, notarized power of attorney, etc. If a child is a ward of the state, the foster parent should have a permission note on letterhead from the children’s agency. Copies of all legal documents should be attached to the order form.
After 6 Months from the Date of Birth
Certified copies for individuals who were born in Oregon more than 6 months ago must be obtained from the Oregon Center for Health Statistics (Vital Records).
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