Homeless Management Information Systems (HMIS) are used to record client information that is shared among homeless and near homeless service providers, in order to increase efficiencies and better meet client needs.
The Washington County, Oregon Continuum of Care is a partner in NW Social Service Connections (NWSSC), an administrative entity that governs HMIS for a multi-agency Continuum of Care. The NWSSC HMIS is a Client Information System (CIS) that provides standardized assessment of a client's needs, creates individualized service plans and records the use of housing and services. Communities use this information to determine how services are being utilized, identify gaps in the local service continuum and develop outcome measurements.
Policies and Procedures
HMIS policies, procedures, and forms
User Agreement - to be completed and signed by each user prior to access to HMIS
Sample Intake Form - example of a form that collects all necessary data elements to meet minimum HUD data requirements
Notice to Clients of Uses and Disclosures (for posting) - must be posted in a conspicuous location in all HMIS participating agencies
Notice to Clients of Uses and Disclosures (full version) - must be made available to clients who ask for the complete notice
Technical Guidance Materials
Information to help HMIS users
HUD and Government Guidance
CMS.gov - Are You a [HIPPA] Covered Entity? Determine whether or not your agency is "HI Covered"
Need more information?
Contact Veronica Clevidence, HMIS Administrator for Washington County, Oregon.