A Homeless Management Information System (HMIS) is a local information technology system used to collect and confidentially aggregate client-level data and data on the provision of housing and services to people at risk or experiencing homelessness. Each Continuum of Care (CoC) is responsible for administering HMIS software that complies with HUD's data collection, management, and reporting standards.
The Washington County CoC is a partner in NW Social Service Connections (NWSSC) HMIS implementation, an administrative entity that governs HMIS for a multi-agency CoC. The NWSSC HMIS is a Client Information System (CIS) that provides standardized assessment of a client's needs, creates individualized service plans and records the use of housing and services. Communities use this information to determine how services are being utilized, identify gaps in the local service continuum and develop outcome measurements.
Washington County HMIS System Administration Contacts
Washington County CoC operates with one HMIS System Administrator, with Agency Administrators overseeing their agency HMIS Users and program data.
Frequently Used Documents and Forms
HMIS User and Policy Manual Updated 01.03.2020
Agency Participation Agreement - to be completed and signed by an authorized agency director. This agreement is in addition to the individual User Agreement signed by the staff member entering data into HMIS, and is administered by Washington County Department of Housing Services,
Remote Access Policy and Agreement - is an extension of the User Agreement to be completed and signed by the user and agency director.
Sample Intake Form - example of a form that collects all necessary data elements to meet minimum HUD data requirements
- Sample Intake Form HUD-funded ES, SH and SO Projects
- Sample Intake Form All Other HUD-funded Projects
Notice to Clients of Uses and Disclosures (for posting) - must be posted in a conspicuous location in all HMIS participating agencies
Technical Guidance Materials
HMIS Data Quality and Report Management
Release of Information (ROI) and Data Sharing
A Road Home Release Of Information (ROI)/Consent Form (signed by clients)
Inter-Agency Data Sharing Participating Agencies in Washington County provides a listing of all agencies that have signed the Inter-Agency Data Sharing Agreement.
HUD and Government Guidance
CMS.gov - Are You a [HIPAA] Covered Entity? Determine whether or not your agency is "HI Covered"